18th July 2015

Cluain Council Meeting 18th July 2015
Start time: 1:30pm
Finish time: 2:46pm
Present: Jeanette Reid (Netty), Michelle Deakin, Trent Deakin, Sue Whitby, Dave Whitby (Ed), Liz Brodie, Roger Win

Apologies: none

Minutes for June
Accepted by Dave, Seconded by Trent

Seneschal

Morrinsville St John Cadets
– Geoff organising stuff (probably) – Netty to follow up.
– Ed given them resources

Webminster
Ed only applicant. Katherine happy to appoint him.
Advertise further? – no
Ed happy to take position
Netty to announce two week commentary

Website: - Ed reporting

Working on a Populous Page – getting people to write a brief description of themselves

Changes made:
- colour
- upcoming events to sidebar
- introduction in better format

Want to do:
- Officer descriptions
- Update Chatelaine page
- Parchment background
- Change date format
- Add copyright info – Netty to forward
- Newcomers page with relevant photo and link to local people’s interests – need photos of activities – Ed to advertise
- Regular activities on website – sewing – Netty, archery, Heavy practice - Roger

Requests:
- Resource page to include:
- Stewards Folder
- Links
- Council minutes – Netty to add
- Past event bids
- (Information to list)
- (List discussion)

Facebook page
­ Need to encourage people to share from page and add to notifications to get more traffic – Netty needs to mention this on the list (still)
­ Will add Geoff and Ed as editors – Netty to do

Herald
- Netty to advertise for replacement (still)
- Offer of interim or assistant Herald from Fiona Wilson of (Fiora Vespucci) Ildhafn
- She will be moving to Nelson shortly
- Anybody can do their own heraldry
- Disscussion about encouraging heraldry in the current situation
- Position status quo until new appointment
- Put helpful heraldry information on website

Events
St John’s - Liz
- How’s did it go?
Venue - minor issues with lighting and renovations – email outlining these sent
- Feast – cooks refunded
- Costs – under budget for feast and meal plan. Waiting for invoices etc. Interim profit of $200
- Cleaning – did have brooms and mops
- Gas – used for heating instead of water
- Bookings and payments – One to follow up

Labour Weekend - Ed
- Booking form – done
- Advertising to start before next meeting
- First payment in

Calender
Month Date Venue Theme/ Event
June 27th Reid Website Workshop
July 10-12th Waingaro
July 18th Roj & Liz Banner painting
August 15th Roj & Liz Banner painting - confirmed
September 19th Roj & Liz Banner painting?
October 17th
October 23-26th Braithwaite Living History
November
December Roj & Liz B&B BBQ

Officer’s reports
Reeve
OPENING Balance 01 July: $ 3585.67
Plus total income $ 484
Less total outgoings $ 100
CLOSING balance: $ $3,969.67

Breakdown of balance:
1. Closing Balance includes these current events:
St Johns:
Income this month: $ 484
Outgoings this month: $ 100
2. Other income/ expenditure this month:
Income:
Nil

St John’s progress report
- Waiting for final payments/ invoices

Anything else?
Saturday Morning 25th July – Roger and Netty to visit bank to sort online payments etc

A&S
Banner: Start painting today – see how we go

New A&S challenge – to spiff-up existing gear

Marshal - quarterly
Geoff continues to run monthly archery
Weekly fighters practise continues at the lake up to 6 in armour

Next event is St Johns which is in 2 weeks, plans for Archery, some
heavy and possibly some rapier if the are sufficient numbers

Chatelaine
– Official handover – Sue takes over today
– Trent to submit quarterly report

Churgeon - quarterly
Unfortunately I missed the recent weekend event of St John’s due to illness (but nothing as serious as plague), and I have nothing to report for the last quarter.

No other business, meeting concluded