27th June 2015

Cluain Council Meeting 27th June 2015
Start times: 11:35am 4:00pm
Finish times: 11:55am 4:45pm
Present: Jeanette Reid (Netty), Michelle Deakin, Sue Whitby, Dave Whitby (Ed), Liz Brodie, Trent Deakin. Roger Win attended second part only

Apologies: Roger Win (for first part)

Minutes for May: Accepted by Dave, Seconded by Sue

Seneschal
Online presence
- Website Workshop
Thoughts, feelings, discussion:
- We’re getting somewhere,
- It’s finally happened
- Much thanks to David Robb and Katherine Davies for their time and effort in preparing the website for us and teaching us to use it

Facebook page
­ Need to encourage people to share from page and add to notifications to get more traffic – Netty needs to mention this on the list (still)
­ Will add Geoff and Ed as editors
­ Don’t forget to post fortnightly about upcoming events

Events
St John’s - Liz
- 2 weeks away, how’s it all going? 22 Adults, 5 kids, cooks informed
- Feast – Chantelle is still willing and able to do feast - yes
- Costs – nothing unexpected - no, at break even.
- Tenting – any takers? - no
- Cleaning – check brooms and mops? – haven’t found out
- Book this week, Trent to inform Pirongia – done? - yes
- Can lend our gas bottle(s) – needed? - no
- Bookings and payments – reminders to pay sent out
- Any comments –
- archery still being organised,
- need sign made – Trent volunteered
- need to check about powerpoints in rooms
- Motion – to give Michelle advance for meal plan of $572 (budget for current bookings). Proposed: Liz, Seconded: Jeanette, Passed

Labour Weekend - Ed
Any comments:
After St John’s, preparation to start and booking form released

Hastiludes/ Banner – Ed, Netty, Liz

Calender
Month Date Venue Theme/ Event
June 27th Reid Website Workshop
July 10-12th Waingaro
July 18th Roj & Liz Banner painting - confirmed
August 15th Roj & Liz Banner painting
September 19th Roj & Liz Banner painting?
October 17th
October 23-26th Braithwaite Living History
November
December Roj & Liz B&B BBQ

Officer’s reports
Reeve
St John’s progress report

No other comments

A&S
Banner: progress – ready to paint by July? - yes

- Queen’s birthday getting drawn up using projector at Roj & Liz’s – done? - yes
- drop sheets? - bought
- Fabric – Liz bought canvas at $30? - yes
- brushes – prices, types? – 2 packets at $3 each. Canvas, brushes and drop clothes came to less than $50
- leaf blocks – started? – not happening
- textile paints (probably 1 litre each of white and green $30 ea?). – still to see
- Will approve costs for paint later when we have seen what we’ll need from the July session.

Marshal
No report

Herald
Netty to advertise for replacement (still) – nothing to report

Chatelaine
- Trent is needing to step down, advertised
– Sue only person that has expressed interest in role
– Next steps to handover:
– Confirmation with baronial chatelaine
– Commentary period
– Informing B&B and Ildhafn seneschal that name has been put forward, do they have any issues
– If not, announce at St John’s

No other comments

Webminster
Who will advertise? - Netty
What are we looking for? – Ask Katherine

Churgeon
First Aid Certificate runs out August 22nd
- not required
- happy to continue

Other business

None

Meeting concluded