Cluain Council Minutes - July 2026

Cluain council meeting 18^th July 2026

Meeting started at 2.21pm

Present: Ed, Bess, Florence, Gerrard, Nathanael, Melissa, Li Hua, Rudiger, Alyenora

Apologies: Domenego, Maerwynn, Abi

Bess moved to accept previous council meeting minutes. Netty seconded. Passed unanimously

Reeve (Florence):

• Current balance is $11,348.87

• St Sebs finances have been completed so event can be closed

• Dumpling Feast 2026:

• The event made a profit

• Chloe’s receipts were less than $20 so she generously said that she will not be seeking reimbursement

• Melissa and Nate have been reimbursed for their purchases

• Sigi is busy and has not submitted receipts yet

• Chloe put through $5 for the Shadbolts to complete their payment

• Issue from one person not paying or attending, who has booked for previous events and not attended any yet

• Childrens’ bows receipts are still needed for reimbursement to be set up

• No receipt yet from Hamilton East School for the koha for using the premises for archery, but school holidays are just finishing

Captain of Archers (Deputy, Gerard):

• Had to cancel last month’s archery in Hamilton due to illness. Suggested getting Florence authorised for archery marshal so that it can run if Gerard is unavailable

• Will offer a rain check date the following week in August, and make this clear on the Cluain website.

• The person providing the manuka bows has been in hospital, so they have not been issued yet. Payment will be made when the bows have been provided

• Geoff owns blank combat arrows and would lend them to Cluain for the newcomers day. Gerard plans to arrange this with him

Armoured Combat Marshal (Li Hua):

• Rapier on hold. Heavy combat is happening more often than not, with 3-4 participants. Work commitments and weather have been affecting attendance.

• Next monthly tournament will be on 9th August in Hamilton. Eureka Hall has been booked for all weather venue. Melissa has advertised this on the website. Max has turned 18 and will hopefully authorise then

 Seneschal (Bess): 

• Ed has applied for A&S Officer

• Next Hastilude to be 15/16^th August at Braythwayte Manor in Rotorua. Ed will offer x-chair making (although this is more complex and time-consuming than originally anticipated so limited spaces will be available.
  

Recent and upcoming events:

Dumpling Feast

• Went very well

• Lack of chairs at the Hardy Centre venue was a surprise, luckily overcome, but to be followed up by Melissa in preparation for future events

• Saga had been concerned about whether she would be welcome back at SCA events and was relieved that her experience was positive

• The Kingdom Chronicler requested more pictures of the stamp used for the bank notes for Pegasus

Spring Camp

• Plans are progressing for this happening

Newcomer’s day

• Li-hua is looking at holding this on 4^th weekend in September, hoping for reasonable weather for outdoor activities. She will submit a bid

General Business

Meeting closed: 3.04pm

Minutes taken by Bess