Cluain council minutes - June 2026

Cluain council meeting 20^th June 2026

Meeting started at 2.25pm

Present: Ed, Bess, Florence, Gerrard, Nathanael, Melissa, Alyenora, Rudiger, Li Hua

Apologies: Sithech, Domenego, Maerwynn

Bess moved to accept previous council meeting minutes. Li Hua seconded. Passed unanimously

Reeve (Florence):

• Current balance is $11,158.37

• $769 of this is for the Dumpling Feast

• Children’s’ bows payment needs to come out - pending receipts

• Need to check if final refund for St Sebs has been paid yet

• Koha has been paid to Hamilton East for archery

Captain of Archers (Deputy, Gerard):

• Two longbows ordered, but haven’t arrived yet. No update on delivery date yet.

Gerard will follow up on this.

• Two events in Hamilton so far, and haven’t had more than Gerard and Florence yet attending. Plan to try through to the end of the calendar year. Map of location is now posted on the website.

• Could offer a rain check date the following week during winter, and make this clear on the Cluain website.

Armoured Combat Marshal (Li Hua):

• Heavy fighter practice has been cancelled occasionally due to poor weather.

• Next monthly tournament will be on 9th August in Hamilton. Eureka Hall to be 

• booked for all weather venue.

•  Seneschal (Bess): 

  • No applicants for Chatelaine or A&S officer roles yet. Looking for expressions of interest

  • Sherwater had banners at Coronation that Magnus had designed. He has also designed a Cluain one. A request for FAT funding for banners is being put together by groups around the Crescent Isles. Discussion around potential purchase of banners for Cluain. 1.5m x 2m was thought to be the most useful size for the halls that we tend to use for events. Decision: request 2 Cluain in portrait format and 2 Lochac (minus crown)

  
  

  Upcoming events:
  

  Dumpling Feast

  • 46 bookings, including 4 vegetarians and 1 gluten-free

  • Will add a question about how people found out about the event

  • Need medium serving bowls and lots of plates

  Spring Camp

  • Bookings and payments are coming through

  • Abi and Maerwynn are working on the menu for one dinner

  Newcomer’s day

  • Li-hua looking at holding this on 1^st or 4^th weekend in September at Hardy Centre

  • Could look at using blunt arrows for archery there

  General Business

   

  Action	Date created	Assigned to	Progress
  Beam New beam to allow the coffee house and the existing group awnings to be linked (layout used at Coronation & CF) gives a more open social area. $100 to be spent on LVL wood	20 Nov 2022	Rudiger and Ed	Outstanding. Plan to buy some LVL wood from Three Brothers Ed will explore the option of buying a length from school
  Investigate replacement awning canvas	19 Oct 2024	Nate	Melissa followed up with Hamilton Canvas about importing canvas (no can do). Rudiger followed up with William re investigating importing RhinoTuff from Australia but no progress there yet. Florence followed-up with Backstreet Bargains and found that they need an order for 1000m. Nate to ask Duncan’s Canvas if they would order RhinoTuff canvas.
  Profit from St Sebastians to be spent on quality archery equipment	21 March 2026	Gerard	Children’s bows purchased. Other bows ordered
  Advertise for A&S Officer and Chatelaine roles	16 May 2026	Bess	Identified as suitable roles to expand the number of officers in Cluain
  Flyer of upcoming events to be put together for Dumpling Feast	20 June 2026	Melissa
  Advertise Hamilton archery practice at the Dumpling Feast	20 June 2026
  Make request for FAT funding for group banners	20 June 2026	Bess

  Meeting closed: 3.22pm

  Minutes taken by Bess