Cluain Council Minutes: 21/03/2026

Meeting started 2:08pm 

Present: Ed, Bess, Florence, Gerrard, Nathaniel, Melissa, Li-Hua

Apologies: Maerwynn, Dominego

Melissa moved to accept previous council meeting minutes. Nathanael seconded. Passed unanimously.

Officer reports:

Reeve (Florence):

• All money has come in from St Sebastians; only money to go out still is for portaloos
• Current balance is $11,416.54

•Domesday report soon, on track

Armoured Combat Marshal (Li-Hua):

• Sigfried is now registered; up to 10
• Need access to registry still, working on getting it from Dominego – e-mails still going to him

Seneschal (Bess): 

• Bess is now Seneschal – handover at St Sebastians
• Meeting of all Seneschals on this coming Sunday
• Needs to be given moderator approval for e-mail lists
  • Nathanael to action

Captain of Archers (Gerrard as Deputy on behalf of Sitheach):

• Easter is the first Sunday of the month – will change it to the 12th to avoid the holiday
• Melissa to change on website; find out why Geoff’s practice has disappeared from the page
• Gerrard needs to be added to the Council e-mail list, Melissa to action
• Bows
  • Kids bows 10-15 lb bow
  • Adult bows 20-35 lb bows; $150 from Luan in Darton, possibly a mix of horse bows and longbows
• Ed proposes that the profit from St Sebastians ($1,200) be spent on quality, period appropriate archery equipment.  Li-Hua seconds. Passed unanimously.
  

St Sebastians

• Report written – profit of $1200
• Event ran pretty smoothly – new procedures with washing up folks, chainmail scrubbies and takeaway containers helped dishes get done before dark
• Refunds – Bess motions to refund these people, Nathanael seconds, passed unanimously:
  • Someone’s son was ill and couldn’t attend 
  • Someone had a concussion and couldn't attend
    

Upcoming events:

Dumpling Feast

• Melissa and Li-Hua plan to run a feast on 27 June
• Hardy Centre; capped at 50 people
• Event bid submitted last night – but didn’t show up on the listserv! Will check why it didn’t go through.

Waldorf Medieval Faire

• 6 members in attendence

• Melissa and Chloe plan to run a feast in June or July

• Huge interest in children's boffer - need to repair boffer swords

Dance event being planned in Whangarei by Hereby, weekend before Coronation

General Business

• Rudiger is building boffer swords - Li-Hua to have an intervention to get him to file reciepts

• Several members went through Gold Key, got new garb, put some on Free Table at St Sebastians
• Went through Eleanor Cottage and got rid of some surplus items from there - labelled all the boxes

 The following action table was not reviewed and updated at this meeting:

Meeting closed: 3:24pm

Minutes taken by Melissa