Cluain Council Minutes Date: 14/10/2023

14 October 2023

Meeting started 7:30pm

Present: Rudiger, Alyenora, Maerwynn, Dominego, Melissa, Nathanael, Gerrard, Florence, Ed, Bess, Aethelred

Officer reports due tomorrow.

Commentary for new seneshal closing. Nathanael applied. No comments recieved yet.

Officer reports:

Reeve (Aethelred)

$12,455.64 in bank

Reconciliation done via Xero. $148 more in bank than on Xero. Will investigate.

No longer have to submit spreadsheet reports but do still need to do forms on a per-event level to catch people who haven’t paid or need to be reimburse. Official communication to come.

No finalised finances for dumpling feast yet

Canterbury faire container – waiting for comms from Darton before coming back to Southron Gaard

Joint global SCANZ account with Westpac should be live in 2-3 months

No invoice for last period of fencing. No payment from fencers either

Marshal (Dominego)

Fencing not back yet but heavy has resumed. Practice on Wednesday.

Need new TAM registration – underway

May have 9 fighters @ Labour Wekend

A&S (Nathanael)

Plan for A&S competitien next weekend “Pen and the sword” -> needs judges and space to set up

Event update – Labour Weekend

74 people booked – many more than planned

Royal attendance on Saturday

Only made 50 tokens, will need to organise

Tokens cost $5 each in clay and kiln power. Ed proposes to put in a reciept for them of $250. Seconded Dominego. Confirmed unanimously.

Other business

Canterbury Faire

Need reminder for booking Ildhafn campsite

Need camp organiser

Meal plan organisation ongoing

First aid kit

Most stuff expired in 2013/2015.

Aethelred motions to replace panadol, plasters, bandages with a cap of $100. Rudiger seconds. Confirmed unanimously.

Kit to include butterfly strips for deep cuts

Actions:

• Rudiger to invoice Council for canvas
• Ed to invoice Council for tokens
• Aethelred to replace first aid kit contents

Meeting closed 7:57pm