May 15th 2021
Start time: 2 PM
Present:
Sue Whitby, David Whitby, Roger Win, Liz Brodie, Jeanette Reid, Nate Broussard, Mellissa Broussard
Minutes from last meeting have not been posted - Roger to action
Reeve: (Sue)
Finalised St Sebastian’s,
Income: 4634
Outgoing: 4736.15
Loss: 102.15
Kingdom levies and event membership ready to pay
Have a go day reimbursements to be finalised
Issue with Account signatories needing to go to the bank and update details - Roger, Jeanette and Trent need to do this
Motion to accept St Sebs as finalised
MovedRoger Win
Seconded Jeanette Reid
All in favour, none against, motion carried
Have a go day interim report
Income: 1885
Outgoing: 1770.01
Profit 114.99
Waiting for all reimbursements to be completed, a small profit even though we had planned for the event to run at a loss
if the steward and event cooks had been given free entry this would not have been the case
interest was greater than anticipated in coming to the day events and not staying for the feast
Overall was a good venue - one that has not been used by Cluain in the past, will consider it as an option for future events
Lots of pewter was used at Have a go day, Dave Whitby to purchase replacement and submit receipt
Things that worked:
Crafts - small items that can be completed on the day and taken away - pewter tokens and single choir small books
Archery - a little bit to far away for the rest of the event but popular
Rapier - generated interst with simple lessons
Heavy demo - seemed to be intimadating to attendees, lots of interest in the armour itself
Boffer - very popular
Music - well received
Dance - popular
Bid for labour weekend submitted
Slight increase in costs as this is anticipated to be a royal event
Motion to accept labour weekend bid
MovedDavid Whitby
Seconded Mellissa Broussard
All in favour, none against, motion carried
Upcoming events:
Knife making workshop, aimed at new comers June 4th to 6th
In the Hood workshop, make a simple hood and discussion on patterns July 10th
Dumpling feast - August, need a bid to be submitted
No other business, meeting closed at 3:10 pm
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