16 February 2019

Present: Trent Deakin, Michelle Deakin, Liz Brodie, Roger Winn, Melissa Broussard, Nate Broussard, Nate, Carol Orr 
 
Time Meeting commenced: 11:51am
 
Minutes of the Previous Meeting 
Passed as a true and accurate record by Melissa, seconded by Trent.

Agenda

Reeve’s Report - presented by Melissa on behalf of Nate B
Current Balance $5,768.21
Financial report has been submitted to the Chancellor of the Exchequer.
The Kingdom Levy has officially changed and is now charged at $1 per person, per day - capped at $5.
 
Herald’s Report - Trent
Three name & device registrations have been submitted and are pending feedback or approval from the College of Heralds.
  
Arts & Sciences Report - Liz
Liz advised her term as A&S Officer is coming to an end. An announcement that the position is up for replacement and nominees are being sought will occur at St Sebastians.
St Sebastians Seating competition prize - Mary Rose Needle & Thread Holder - kindly made and donated by Liz.
St Sebastians Travel competition prize - still to be organised.
 
Marshall’s Report - Roger
Fighter’s Practice continues to occur on a Wednesday night at 5:30pm @ Innes Common, Hamilton. We have one heavy fighter ready to be authorised.
 
Web Wright’s Report - Melissa
Has been really quiet due to Canterbury Faire. Canton of Cluain (Hamilton SCA medieval club)
 
Admin access for Michelle for Canton of Cluain Facebook Page to be sorted by Liz.
Melissa has Cluain’s Logo put to scalable format for smart phones & will post to list.
 
Seneschal’s Report - Michelle
Waldorf School is holding their annual Medieval Faire on 31 March 2019.
Carol to send site map showing our location so we can organise how we will set up for the event.
Will set up in the Village area, rather than splitting into two, as it is more centrally located this year. Will do various activities based around a village setup. Showcases what we do and provides some activities for the public to participate in, which will provide fundraising for the school and ourselves. Providing Boffer for the children to participate in has been very popular previously, will likely run this again. The Wulfling Household will be attending and providing archery based activities.
 
St Sebastians
David and Sue will be setting up the weekend before the event. Helpers are most welcome.
Currently 60 people have booked.
There is a partial fire ban, therefore, cooking over an open fire is not an option.
 
Next Meeting to be confirmed via Council list, due to St Sebastians occurring on the same weekend. To be held via Discord on a week night starting @ 7:45pm, in the week following St Sebastians.
 
Meeting Closed 12:27pm
Minutes taken by Michelle